name

The 2nd Kitakyushu Municipal Museum of Art Council Meeting in FY 2009

business (of the day)

Agenda Item 1: Kitakyushu Municipal Museum of Art Five-Year Management Plan (Draft)
Agenda Item 2: Draft Initiatives for Fiscal Year 2008
Agenda Item 3: Details of Initiatives and Evaluation Indicators for Fiscal Years 2008-2014

Date & Time

Monday, February 26, 2008, 2:00 p.m. - 4:00 p.m.

Location

Kitakyushu Municipal Museum of Art, Education Room B

attendance

(Commissioner)

Hiroki Yoshitake

Professor Emeritus, Kyushu Zokei Junior College

Toshio Yamanashi

Director, The National Museum of Art, Osaka

Wataru Nakamura

Counselor, Kitakyushu Chamber of Commerce and Industry

Chizuru Kawanami

Director of Planning and Curatorial Division, The Museum of Art, Kochi

Yoshihiro Nagatsu

Professor Emeritus, Graduate School of The University of Kitakyushu

Sachiko Shintani

Teacher, Yahata Chuo High School, Fukuoka, Japan

Hiroko Koga

Principal, Kitakyushu Municipal Tsutsui Elementary School

Ken Yamauchi

Manager, Western Planning Business Team, The Asahi Shimbun

Miki Harada

Attorney at Law, Harada & Kawahara Law Office

Akemi Ohba

Kitakyushu Artists' Federation

Miki Tani

Representative of NPO Child Rearing Think Tank

(Secretariat)

Yukiharu Nishimura

Director, Kitakyushu Municipal Museum of Art

Yuichi Katsuhara

Deputy Director, Kitakyushu Municipal Museum of Art

Shigeharu Kihara

extension section chief

Kaoru Hayashida

Chief, Extension Section, Extension Division

Takayuki Nasu

Chief of Curatorial Section, Curatorial Division

Katsuhiko Takada

Branch Manager, Extension Division

Masumi ETO

Extension Section, Extension Division

Tomomi Shigematsu

Curatorial Section, Curatorial Division

Minutes (Summary)

secretariat

(Explanation of today's handouts and agenda, confirmation of audience)
(Explanation of agenda items 1-3)

chairman

If you have any comments or questions about the explanation just given, please let me know.

chairman

The former 5-year plan was implemented from 2010 to 2014, and a 3-year plan was developed and evaluated from 2015 to 2017 for renewal. This time, how should the five-year plan from 2008 to 2014 be considered?

secretariat

Prepare a five-year plan based on the past state of the museum.

chairman

What has changed?

secretariat

Newly added was "5. Environment. Education and Dissemination and Citizen Involvement/Community Interaction were combined into "3. Interaction".

chairman

So the word is new, but it corresponds to the previous one. Does the "environment" include not only facilities but also improved amenities? What is the intention of the mayor's department?

secretariat

We have discussed the basic policy with the Agency and the specific items are to be discussed at the museum.

committee member

3. What do you mean by "self-supporting volunteer system" in the "3. Interaction" Volunteer Organization Enhancement? What exactly do you mean by reviewing the questionnaire?

secretariat

Self-supporting type is one in which volunteers themselves plan and carry out projects, or one in which volunteers are asked to show one way of thinking in support of the museum. In keeping with the museum's tradition of creating Japan's first volunteer organization, we would like to explore a new form that takes a step further. We would like to explore a new form that goes one step further, while building on the museum's tradition of having Japan's first volunteer organization.

secretariat

Currently, the survey collection rate is very poor. We are considering an exit survey, although this is not a decision.

committee member

Regarding surveys, it is important to consider not only the quantity to be taken, but also what to find out and the best method to do so.
There is a disconnect between the museum and its users. If we can create opportunities for people to voice their opinions through public commentary and other means, and if we can create indicators that show that museums are willing to change, I believe that this would be a very good way to manage museums.

committee member

If there is data that the museum would like to collect, a marketing survey could be conducted on weekdays and weekends for each day of a busy exhibition, and various data could be obtained by cross-tabulating the data by attribute, place of residence, and so on.
It might be interesting to do it in front of Kokura station.
Recently, the influence of mass media, newspapers and television, has been declining. How to notify people about things is a matter of life and death. Market research is important to find out how people are aware of the product and where it is not reaching.

chairman

I think the survey depends on how you do it, your objectives, and how serious you are about it.

committee member

It's rude to say it's an added bonus, but at a stroke, the survey collection rate goes up. They write down names and addresses.

committee member

I once did a survey of people who had never been to a museum before and found many surprising opinions and things that were not visible in the field.

committee member

In our city with an aging population, it is very important to utilize an accessible branch library rather than the main library, which is very inaccessible.

chairman

In relation to the tourism policy, we need to ask tours coming from China to include the museum. And, moreover, we should make leaflets not only in English, but also in Chinese and Korean.

committee member

With the current staff and organizational structure, it would be difficult to respond to the survey, if at all.
Shouldn't the five-year plan also include a section on the need to improve internal management?
I think it would be a good idea to support where the museum council can support.

vice president (of a club or organization, organisation)

It would be good to have more independent projects at the branch libraries.
Since the number of Asian foreigners is increasing, we need to do this properly. In doing so, cooperation with other museums is also important.
Also, there is a section on the maintenance of an archive on the artists in the collection, and the maintenance and public access to the book database.

secretariat

Regarding public access, we must separate what can and cannot be made available to the public.
Archives are the cornerstone of the collection exhibition, so we would like to take action as soon as possible, for example, by interviewing the artists who own the collection.

vice president (of a club or organization, organisation)

By archival maintenance, do you mean that you try to collect materials of artists related to our museum?

secretariat

It is a conscious effort to do so.
We have an aging population of writers.

vice president (of a club or organization, organisation)

Rather than "maintenance of the archives," I think it would be better to use a term that would express a more conscious attitude of collecting as a museum.

committee member

The study program in cooperation with schools has only been numerical targets so far, but it would be good to include something like the satisfaction level of participating schools. The museum tour will be conducted, and it would be good if the content of the tour makes children want to come back one more time.

secretariat

As a result of this year's event, children are very opinionated. Many of them came back to the museum. The teachers were also surprised. I think it has had a great effect in changing the stiff image of the museum.

committee member

I think it is a really good thing that all children from different backgrounds come to the museum at least once.
The graduation exhibition of my school is usually held at the Annex, but this year it was held at the Kurosaki Civic Gallery because it was closed. The visitors, who were usually limited to parents, relatives, and friends, included many people who were not interested in art, such as elderly people visiting the ward office and people visiting the hospital. We felt that we could make use of the fact that people who do not usually visit the museum came to the gallery.

committee member

It is not only a problem for museums, but the city is getting smaller as the birthrate declines and the population ages.
Like a smart city, if we don't focus, we won't be able to provide services. Museums also need to think about "keeping this" in the context of limited budgets.

committee member

4. In the item "Cooperation with Other Organizations" in the public relations section, there is a reference to the utilization of the TNM and the enhancement of the TNM museum store in the environment section (5), but there is talk about how the TNM can be involved in the management of the museum. How can it be utilized? We need to think more concretely.

chairman

May I now approve the agenda as proposed by the secretariat?

≪ Commissioner.

No objection.

chairman

This concludes the 2nd Kitakyushu Municipal Museum of Art Council Meeting for FY 2009.

Conference Materials