business (of the day)

Agenda Item: Evaluation of the Operation of Kitakyushu Municipal Museum of Art

Date & Time

Monday, July 25, 2017, 2:00 p.m. - 4:00 p.m.

Location

Kitakyushu Techno Center Room 808

attendance

(Commissioner)

Hiroki Yoshitake

Professor Emeritus, Kyushu Zokei Junior College

Wataru Nakamura

Counselor, Kitakyushu Chamber of Commerce and Industry

Chizuru Kawanami

Director of Planning and Curatorial Division, The Museum of Art, Kochi

Yoshihiro Nagatsu

Professor Emeritus, Graduate School of The University of Kitakyushu

Hiroko Koga

Principal, Kitakyushu Municipal Tsutsui Elementary School

Noriko Toyama

Head teacher, Yawata Elementary School, Kitakyushu

Mana Oshima

Professor, Faculty of Human Sciences, Kyushu Women's University

Akemi Ohba

Kitakyushu Artists' Federation

Miki Harada

Attorney at Law, Harada & Kawahara Law Office

Ken Yamauchi

Manager, Western Planning Business Team, The Asahi Shimbun

Miki Tani

Representative of NPO Child Rearing Think Tank

(Secretariat)

Yukiharu Nishimura

Director, Kitakyushu Municipal Museum of Art

Yuichi Katsuhara

Deputy Director, Kitakyushu Municipal Museum of Art

Shigeharu Kihara

extension section chief

Kaoru Hayashida

Chief, Extension Section, Extension Division

Takayuki Nasu

Chief of Curatorial Section, Curatorial Division

Katsuhiko Takada

Branch Manager, Extension Division

Masumi ETO

Extension Section, Extension Division

Tomomi Shigematsu

Curatorial Section, Curatorial Division

Minutes (Summary)

secretariat

Explanation of today's handouts and agenda, confirmation of observers
(Explanation of Report 1, "Results of the Implementation of Projects in Fiscal Year 2016")
(Explanation of Report 2, "Activities of the Friends of the Museum")
(Explanation of the agenda item "Evaluation of the Operation of Kitakyushu Municipal Museum of Art")

General Evaluation

chairman

The basic idea of evaluation is to find remaining issues and write measures to improve them. However, in the case of evaluation B, I am not sure about the statement "due to the fact that the library is closed" as the issue or cause. However, in the case of evaluation B, I wonder about the way you write "due to the fact that the museum is closed.

committee member

Of the PDCA (Plan, Do, Check, Action), the work of the Museum Council may be to check P and D, but it would be good to shift the CA emphasis so that it connects to C and A. It would be good to shift the emphasis of CA to connect C and A. However, I feel it is a little difficult because I cannot see the issues of money and organization as resources.

committee member

If specific issues and measures are linked in the description, the way of evaluation may change.

committee member

I feel that the issue is not concrete and the measures are not concrete.

committee member

I think we all share a lack of specificity in our efforts.

A. Collection and Preservation of Materials

committee member

Evaluation items A, collection and preservation of materials, and B, research and exhibition, are areas that are exclusively within the curator's domain, and we are wondering how the council can evaluate what constitutes a distinctive collection and individual research themes.
However, it is amazing and commendable that they continue to make purchases, albeit in small amounts, when no other museum in the country has been able to do so.
It is also highly commendable that the museum continues to make such efforts to uncover local artists and local art, hold special exhibitions, conduct research, restore works, and turn deposited works into donated works.
While there are a few Japanese museums that seem to have no hope for tomorrow, the Kitakyushu Municipal Museum of Art, which has consistently and firmly established its footing, needs to devise ways to show its attitude in its check actions.

B About Research and Exhibits

committee member

I understand that you expect a certain level of attendance in order to obtain a budget, but once you have made a decision, you have to adhere to it to some extent, or if you were in the private sector, you would receive a D grade.
It is not for profit, and no one expects us to be able to pay for everything with admission revenue. But what we say we will do, we must abide by.
As is the case with classical music, the total number of people in the fine arts is decreasing rapidly.
In Kitakyushu City's difficult financial situation, is it really better to focus on owning works of art, or is it important to use digital archives and other means to first bring people to the museums?
The "Dream Museum," a joint tour of works owned by each museum, is a very good project.

chairman

The grade for the enhancement of special exhibitions, etc. is a B. It is a B because the target of 150,000 total annual visitors was only 113,000, but why not a C?
Is there any basis for the target of 150,000 people?

secretariat

153,000 in the previous year, and since the museum is closed, it is impossible to increase the number of visitors, but it was decided that the number would be the same as the previous year.

committee member

The annex is down about 10,000 people, but we need to analyze the factors to see if it was a problem with the program or not?

committee member

I think the Riverwalk as a whole is losing customers.

secretariat

The number of visitors has decreased. In addition, the number of visitors to the exhibition, which had been expected, did not grow unexpectedly.

secretariat

The figure of 150,000 includes approximately 50,000 people at the Kurosaki Civic Gallery.

committee member

Since the museum cannot do anything about the rental portion, it should not be included in the target figures. The number of users of the public galleries should be evaluated based on a different axis.

committee member

For example, public relations is rated "A" because it is well done, but if we consider the decrease in visitors, it is rated "A" for lack of results.

committee member

How about a questionnaire survey, or consider qualitative aspects such as the level of satisfaction of those who have seen the exhibition?

committee member

If it were the private sector, there would be a quantitative part of profit, so they would put tremendous effort into the settlement of accounts. In order to get rid of the bad aspects of public administration, why don't we change from a budget-based approach to a settlement-of-accounts-based approach?

C. Educational dissemination and learning support

committee member

As a public museum and a citizen's museum, it is important to be able to serve more citizens. It would be valuable if elementary and junior high school students could be involved in some way. It would be good if all school children could be involved in art museums at least during their compulsory education. It would be nice if all school children could be involved in museums at least during their compulsory education. I felt that a new direction could be taken, such as purchasing a digital archive and giving classes at the museum.
I thought the Tanken Passport could be extended a bit more.

committee member

I have also done my best regarding inviting elementary school students (museum tour). I urge you to put more effort into publicizing this project. It will increase the understanding of the parents and also make them think about going to the museum before the tour.

D. Citizen Participation and Collaboration

committee member

In reviewing the volunteer system, have the opinions of citizens who have volunteered been heard?

secretariat

Prior to the closure, there were 55 volunteers and the number of volunteers was aging.
With the renewal of the museum, we are considering a system that facilitates the participation of young people. We are also considering establishing a system in which volunteers can be involved in the operation of the museum by planning and carrying out their own activities, rather than helping with curatorial duties. We are also considering establishing a system that allows volunteers to be involved in the operation of the museum by planning and carrying out their own activities, rather than helping with curatorial duties.

committee member

We have visited several other museums for the volunteer survey. If the survey was helpful for the new system, it would be easier to evaluate the results of the survey and future directions, etc., if they were written in the future measures section.

E. Public Relations and Information Dissemination

committee member

I thought A was lenient even though the number of admissions was not sufficient. Overall, I thought the self-assessment was lenient.
It is no longer the case, as in the past, that if you advertise in newspapers and on TV, everyone sees it, and it has become quite difficult to find a route to spread the word. It is necessary to conduct surveys.

summary

chairman

Now, regarding the evaluation of the operation of Kitakyushu Municipal Museum of Art on the agenda, may we approve the "Evaluation Results" as proposed by the secretariat?

≪ Commissioner.

No objection.

chairman

Approval of the Secretariat's proposal for the evaluation of the operation of Kitakyushu Municipal Museum of Art.

Conference Materials